Trip planning
How to organise a golf trip without chasing everyone
Organising a golf trip gets easier when the group agrees the important decisions early. Start with the people, dates and spending limit, then build a shared plan everyone can find.
1. Agree the brief before comparing deals
Ask each golfer for their available dates, preferred number of nights and a realistic total budget. Make clear whether that budget includes travel, golf, accommodation, meals and spending money. A cheap headline package can become a different proposition once transfers and equipment carriage are added.
Set a reply deadline and agree who can make bookings. Keep a confirmed list separate from people who are interested but have not committed. Avoid promising a place until you know the booking conditions and capacity.
2. Build the itinerary around travel
Choose arrival and departure times before filling every day with golf. Allow time for luggage collection, transfers, hotel check-in, food and a warm-up. For a domestic trip, record the car, minibus or coach meeting point and departure time just as clearly as an airport meeting.
Put each round’s course, date, tee time, tees and hotel pick-up time into the itinerary. Label local times clearly when travelling abroad. Leave some breathing room between the last round and the journey home.
3. Give the group one agreed cost breakdown
Separate shared costs from optional extras. List what each golfer owes, payment deadlines and what has already been paid. If one person fronts a booking, agree the repayment arrangement beforehand rather than assuming everyone understands it.
Read the supplier’s cancellation, name-change and payment conditions before collecting commitments. Keep confirmations somewhere the organiser can retrieve them, and explain where golfers should look for the current plan.
4. Set the competition before the first tee
Decide whether you are playing individually, in teams or both. Explain the scoring format, which rounds count and how team totals are calculated. If there are prizes, agree the categories and entry contributions in advance.
Ask players to check their names and recorded handicaps before departure. Confirm the course-specific handicap arrangements with the relevant club or competition organiser; a stored handicap on a trip list is not a substitute for those checks.
5. Share one final briefing
A few days before departure, send a short message covering where to meet, what to bring, the first tee time and where the full itinerary lives. Ask everyone to check their own travel documents, supplier requirements and bookings.
mygolftrip.app brings the itinerary, travel details, documents and individual and team leaderboards into one shared trip app. Use the group chat for conversation, and give golfers a single place to find the latest trip details.